Tender Management¶

For purchases that involve several products, large quantities, or public-sector rules, comparing vendors through individual RfQs can become difficult to track. A structured tender centralizes the request, invites several vendors to bid at once, lets them submit and sign their offer online, and keeps every line, comparison, and decision on a single record.

Note

This is different from the built-in call for tenders feature, which compares vendors by creating alternative RfQs from an existing purchase order. Purchase tender management instead uses a dedicated Purchase Tender record with its own approval flow, a vendor-facing portal, and, optionally, a formal, committee-based bid evaluation.

The buyer creates a tender, lists the products and quantities needed, and invites vendors by email. Each vendor reviews the request from their portal, submits prices, and signs the tender online. The buyer then reviews the bids, confirms or adjusts quantities per line, and generates purchase orders for the vendors selected. On top of this, an optional evaluation committee can score every bid against weighted criteria and record a formal recommendation before a vendor is selected.